#1 - GENERAL INFORMATION

Exhibitor access to the show floor is only allowed 1 HOUR prior to show open on show days with the exception to opening day with your exhibitor badge.

2026 EDMONTON BOAT AND SPORTSMEN'S SHOW FLOOR PLAN

#2 - EXHIBITOR BADGES

All exhibitors need to display their badge on show days to gain admittance to the show floor. 

Exhibitors are given the minimum number of badges allotted to their booth automatically (see chart below)  with no form needing to be filled out. If the number of badges needed for your staff doesn't exceed the amount shown below, then simply have your staff check in at the Show Office or before the show to receive their badge.

Please note that badges do not display exhibitor or company names but there is room to put in your personal business card. 

Each additional 100 square feet gets an additional 2 badges.

If you need more than the number of badges allotted to your booth, please fill out the Edmonton Exhibitor Extra Badge Form and send to Marla at marlak@mpeshows.com no later than February 27, 2026. 

DO NOT LEAVE YOUR BADGES IN YOUR BOOTH as you need them to gain access to the show floor. Replacement badges are $10 each if lost, left at home, left in booth, a dog ate them etc. 

#3 - VENUE GUIDELINES

CLICK HERE to access the Exhibitor information page on the Expo Centre website.

CLICK HERE for the venue guidelines package.

#4 - INTERNET

Encore provides all the internet in the Expo Centre.  They are also available for any AV needs you might have.

CLICK HERE to access the internet order form and contact information.

#5 - ELECTRICAL, LIGHTING, MECHANICAL, BANNER AND SIGN HANGING

All electrical, lighting, mechanical and hanging or rigging in the Edmonton Expo Centre is supplied by Showtech.

Order by Thursday February 24th, 2026 for the best pricing.

Showtech online ordering: CLICK HERE

Questions?  Call (855) 746-9832 or (905) 283-0550, Monday - Friday 8:30 AM - 4:30 PM EST.

#6 - DECORATOR SERVICES

Global Convention Services is proud to be the official show contractor for this event.

The advance price deadline is Wednesday, February 25, 2026

The order deadline is Thursday, March 12, 2026

Order online here: https://order.globalconvention.ca

Please remember that the Global Convention Services online portal is used exclusively for ordering booth accessories such as tables, chairs, and carpet.

Quick Ordering Tips:

• When you create your account, you’ll be able to:
  • Place orders for furnishings, services, and equipment
  • View order history
  • Auto-fill billing details for faster checkout at this and future event
  • Note: The main booth contact is automatically granted portal access.  If other team members need access, just contact our Exhibitor Services team and we'll get them set up.

Need Help?

If you don’t see what you’re looking for or if you have any questions or special requirements, our Exhibitor Services Team is happy to assist.

We encourage you to order early and save.

Thank you and we look forward to seeing you at the Edmonton Boat and Sportsmen Show.

Sincerely,

EXHIBITOR SERVICES
Global Convention Services, Alberta

T: (403) 273-8064
E: essgroup@globalconvention.ca

#7 - SHIPPING, RECIEVING AND CUSTOMS

#8 - ENHANCE YOUR COMPANY’S ONLINE EXHIBITOR LISTING

#9 - FORMS & REQUIRED READING

Forms to Return:

Required Reading:

#10 - HOTEL

LINK TO BOOK - CLICK HERE

Our show hotel is the Four Points by Sheraton Edmonton South, located at 7230 Argyll Road Edmonton, Alberta, Canada, T6C 4A6.  This is a Marriott Bonvoy hotel for those collecting points.

If you prefer to make your reservation directly with the hotel or require changes to be made, please call (780) 465-7931 and press “0” (*very important – if you press 1 you will be redirected to a call centre in the US.).

To assist Guest Services if you are calling to make a reservation, please quote your group code - EB2

Exhibitor of the Edmonton Boat and Sportsmen's Show will receive the following discounted room rates:

• Cut off date for booking at this price - February 23rd, 2026
• Standard Double Queen - $149/night
• Standard King (with pull out couch available) - $159/night
• the room rates are subject to applicable taxes of 13.36%
• Includes two complimentary breakfasts per room per night
  
• 24 hour cancellation policy
• Free wifi
• Free parking
• 24 hr Swimming pool and fitness facility
• The group block is available to book anytime between March 16 and 23rd, 2026.

• Fully renovated guestrooms, meeting space and dining areas
• All guestrooms contain: microwaves, mini fridges, coffee makers, hair dryers, speaker phones, iron and ironing board.
• All guestrooms are equipped with ergonomically designed work desks, complimentary High-Speed wireless Internet, data ports, voice mail and local calls.
• Complimentary bottle of water in each room
• Fitness room and heated indoor pool open 24 hours
• External laundry and dry-cleaning service is available on weekdays.
• Food & Beverage: East 75 Restaurant & Lounge (6am to 9pm daily) and The Duke of Argyll Pub (Mon-Thurs - 11am-11pm, Fri/Sat 11am-midnight, Sunday 11am-10:30pm).
• 24-hour Pavilion Pantry
• Complimentary Parking
• Complimentary use of the Business Centre located in the lobby.
• Minutes from popular Old Strathcona, short drive to South Edmonton Common, and easy access to Ice District and Downtown.
• 6km to Edmonton Expo Centre 6.5km to the Edmonton Convention Centre
• Located across from Pure Casino
• 3.5km to EVP Centre
• 6km to Saville Community Sports Centre
• Pet Friendly rooms are available for $25 extra per pet per night

#11 - SHOW INSURANCE

Proof of trade show insurance is mandatory. Please email a COI to Marla before March 9th, 2026 - marlak@mpeshows.com. Your provider should be able to do this fairly quickly.

• Insurance must include exhibitor/vendor or trade show coverage (speak to your provider to see if you are covered for this already, or if you need extra coverage)
• Move in and move out dates must be included in your coverage
• Liability coverage should be for a minimum of $1 million
• We require that we are listed on your policy as additionally insured. Please ensure we are listed as:
  

         Marketplace Events LLC - 2026 Edmonton Boat and Sportsmen's Show

         PO Box 70060 Rimrock Plaza PO
         Toronto, ON M3J 0H3  

If you are looking for a provider, these providers all have exhibitor insurance options:

Hub Insurance, PAL, duuo, Zensurance

#12 - MOVE IN AND MOVE OUT

MOVE IN

Move in for the Edmonton Boat and Sportsmen's Show will be done in pre-assigned time slots.  A move in plan will be sent out approx. three weeks before the show.

MOVE IN SCHEDULE:  COMING SOON

General information:

Move in dates and times:

All move in must be completed by 8pm on Wednesday March 18.  

If you cannot move in by this time for any reason, please reach out to your show management contact.

MOVE IN SCHEDULE - COMING SOON

THINGS TO REMEMBER DURING DURING MOVE IN AND MOVE OUT:

Move In and Move Out periods during events can be a dangerous time with vehicles, heavy machinery, overhead work, and many other hazards.  Exhibitors should take particular care when working during this time and should take steps to protect themselves and others.

The Edmonton EXPO Centre requires exhibitors to wear proper closed toed shoes during this time and recommends that everyone working in the space wear a visibility vest.

Additionally, equipment operators are required to have their relevant licenses and must have copies of their license with them when working at EXPO.  Anyone working above 10’ feet must use fall protection and have their fall protection certificate available upon request.  

While Field Level Hazzard Assessments (FLHA) are not required for a typical Exhibitor moving into a standard booth, we do ask the Exhibitors stop and complete one before performing a potentially dangerous task, for example, working on a raised platform, using power tools, or operating heavy machinery.  CLICK HERE for the Field Level Hazzard Assessments Form.

During move in and move out the building and parking lots are considered a construction zone, and no children under 16 years of age are permitted to be in the space.

MOVE OUT

Move out occurs on Sunday March 22nd, from 4pm to 12am

• Do not disassemble any part of your booth until the doors officially close on Sunday at 4pm.  This is to be respectful to those attendees who have paid to be in the show on Sunday afternoon.
• Once the show closes at 4pm, the aisle carpets will be rolled up.  This will take 30 to 45 minutes to complete.  The overhead doors at the back of each hall will not be opened until the aisle carpets have been rolled up. 
  • You can hand carry items out the door during this time, but you cannot drive into the hall or roll anything down the aisles until after the carpet has been rolled up.
• Move out is allowed through the back of the building only, moving booth items through the front of the building is not allowed.
• There will be a parking team in the parking areas behind the building managing the traffic flow.  You may have to wait in a line before you will be allowed to drive up to an overhead door for move out.  Please be patient between 4pm and approximately 6pm while the majority of the show clears out.
• All items must be removed from the building by midnight on Sunday March 22nd.
• If anything is being shipped out after the show, it must be clearly labelled with your name, your company name, and cell phone number as well as the name of the shipping company and contact info, and a clear address and instructions for where it is being shipped to.  You must also speak with Dave from Global (the decorator), or someone from the show management team about your shipment, where it is sitting and when it will be picked up, before you leave the building.  Please also take a photo of your shipment size, location, and label, before you leave.

#13 - PARKING

#14 - FOOD & BEVERAGE, SAMPLING

• AHS Food Vendor Notification Form
  • Visit this link to complete the online Food Vendor Notification form
  • Please use marlak@mpeshows.com as the "organizer email"
  • This form will be automatically sent to Marla Kimball to supply to Alberta Health Services
  • Please complete form 30 DAYS BEFORE THE SHOW - February 13th, 2026. Forms sent within 14 days of the show will NOT be permitted.
  • Once AHS receives all forms, a call will be made to the organizer and to vendors to confirm the information and discuss requirements.
• Expo Food and Beverage Sales Form
• Expo Food and Beverage Sampling Form
  

Please Read:

• AHS Food Vendor Information Package
• AHS Temporary Handwashing Station Information
• Alberta Food Safety Basics for Special Events: Food Safety Training Course (FREE COURSE)

Please note the following information

The following are required to fill out sales and sampling applications:

• Any vendor that is selling food or beverage meant for consumption on site
• Any vendor that is sampling any kind of edible product

The following are required to notify Marketplace Events so that we can notify Alberta Health Services

• All perishable items meant for consumption off site

The following are not required to fill out the sales and sampling application

• Spices
• Commercially packaged products i.e. jams, coffee, tea, non-hydrated soups, energy bars, weight loss products

**NEW**
Promotional Bottled Water:
Personal sized, individual, water bottles may be given away to guests as a free promotional item at your booth.  In order to qualify, promotional bottles of water are bottles of water where the original label and packaging has been professionally and completely removed and replaced with your companies branding.  Bottles of water must be unopened and given away for free.  Other products such as juice, soft drinks, energy drinks and sports drinks may not be given away as promotional advertising.

Promotional Snacks:
Personal sized snacks may be given away to guests as a free promotional item at your booth.  All items must be individually wrapped in sealed, original, commercial packaging.  Items are intended to be small personal items such as mints, candies, cookies and cake bites.  Larger food items including bags of chips, full sized cupcakes/muffins, sandwiches and others do not apply.  Exhibitors selling food or providing free samples to encourage the sale of food must complete the Food and Beverage Sales and Sampling forms.

Using propane? If so, you MUST abide by all parameters in the Propane Use Health and Safety Document

#15 - SOCIAL MEDIA

#16 - EXHIBITING TIPS

• Article: Find New Display Ideas with Your Expo Eyes by Barry Siskind
• How to Exhibit Successfully
• Tips on Approaching Customers on the Show Floor
• Booth & Exhibiting Tips
• Top 10 Money Saving Tips for Exhibitors

#17 - TRAFFIC DRIVERS

 

Promo Codes: Offer your Social media followers, clients, friends and family a discounted price on tickets by letting them know your promo code. You should have received your promo code automatically in an email that was sent out.  If you don't see this email, reach out to Marla Kimball for more information.

#18 - SCAM WARNING

As per our  privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists. 

We strongly recommend that all exhibitors be extremely vigilant when it comes to giving your information to any company that you are not familiar with. If you have any questions about whether or not a company is warranted in reaching out to you regarding your participation in the Show(s), please don't hesitate to reach out to your Exhibit Sales Consultant

CLICK HERE for more information.

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